Job Builder: Creation, Classification, Storage of Staff Job Descriptions (2024)

• Initiating and approving classification requests, including:
  • New and replacement recruitments
  • Reclassifications
  • Job description updates

• Stipend and equity actions
• One-time payments
• Accessing and downloading job descriptions
• Initiating employee and supervisor job description acknowledgement

Benefits include:

The new job description tool will bring consistency between UC Davis and the rest of the UC, and provide UC Davis immediate access to updated job standards, which are all maintained by UC Office of the President (UCOP)​. 

• Davis Campus uses PeopleAdmin and will move to Job Builder in September 2024.
• All PA Users retain view/read only access to PA to access historical actions and data (e.g., position descriptions).
• After Davis Campus Go Live all historical actions will be moved from PA to a searchable data solution.

All Staff and Supervisors

• Training:My Job Builder
  

The My Job Builder course introduces staff at both UC Davis Health and the Davis campus to the Job Builder software, including self-access to their job description and features such as the Job Standards and Job Standards Matrix. After completing the course learners can confidently access and navigate the Job Builder software. Course Duration: 25 minutes.

• General ​​​​Job Aids
  • Getting Started in Job Builder PDF | Video
  • Using Job Standards in Job Builder (Video)
  • How to Write an Effective Job Description (PDF)
  • Completing Physical, Environmental and Mental Requirements (PDF)
  • Department Library and Job Description Catalog (PDF)
  • Managing Workflow Participants and Associated Notifications
• Level 3 Approver Look Up Tool
  Use this tool to identify the appropriate Level 3 (L3) approver.(Excel)
  If you have questions regarding who to select as your L3 in Job Builder, please contact your departmental/divisional administrative contact.
• FAQs
  1.) What is Job Builder?
  2.) What do I need to access Job Builder?
  3.) What is a node?

  Find these answers and more in the full FAQ (PDF)

Initiators, Reviewers, Approvers

• Training:Workflow Management in Job Builder: Health​​​​
  

Workflow Management in Job Builder: Health, is the foundational training for initiators, approvers and reviewers to effectively use the Job Builder software. The training introduces learners to their unique user dashboard, the JD catalog and the overall workflow process. Step-by-step instruction to initiating a new recruitment as well as taking action on a current job description is discussed. This course is targeted to users at UC Davis Health and School of Medicine / School of Nursing.

Read questions submitted at earlier sessions

• Training for ELR, Recruitment & Onboarding
• • Resources
    ◦ Locating Information for Onboarding (PDF)
    ◦ Completing & Managing Salary Actions(PDF)
    ◦ Locating Job Description & Preparing the Job Posting (PDF)
  • E-Course
    ELR, Recruitment & Onboarding Management in Job Builder: Health

    This Job Builder course targets Job Builder users associated with ELR, recruitment, onboarding and records. Specific training will be provided in completing tasks such as utilizing url links to locate job descriptions, locating employee specific job descriptions and managing salary actions. Additional instruction will be provided on use of the Preview Tool and job description acknowledgments. Upon completion of this course, these users will be able to complete their most common tasks performed in Job Builder. The course contains recordings from the live sessions. This course targets users associated with ELR, recruitment, onboarding and records at UC Davis Health.

• Training for Compensation Services
• • Resources
    ◦ Compensation Workflow Management (PDF)
    ◦ Compensation Reviewing and Comparing Job Descriptions (PDF)
    ◦ Understanding Compensation Critical Nodes (PDF)
  • E-Course
    Compensation Management in Job Builder: Health

    Compensation Management in Job Builder: Health targets Job Builder users within the compensation department at UC Davis Health. This training begins with introduction to the critical nodes relevant to comp users and how to navigate between entities. Detailed training is then provided on navigating, review and approving a standard workflow as well as using the compensation specific workflow. Finally, training covers the JD acknowledgement, locating historical data and managing standardized templates. This course contains recordings of the live training sessions. Upon completion of this course, compensation users will be able to perform required tasks within Job Builder.
    

• Read More
• The Job Builder (JB) system, our new job description software, launched 6/4/24 for UC Davis Health, School of Medicine and School of Nursing.

  An aspect of the new system is Job Description Acknowledgement (JDA), which replaces physically signing a job description with digitally acknowledging.

  This is initiated by an email notification to the supervisor, then, following supervisor acknowledgement, an email to the employee to complete.

  Emails from this address and the link contained within are safe.

  Between 6/20/24-6/21/24 a large number of unintended JDA emails were triggered and sent. These emails (from 6/20/24-6/21/24) can be ignored, no action is required.

  These JDA instances have been deleted from the system and the team has fixed the email trigger.

  Any emails received to acknowledge a job description on or after 6/22/24 are legitimate.

  Between 6/22/24-6/25/24, these emails displayed “Admin10@UCRegents.org” as the sending email address. These are legitimate.

  These emails now come from “No reply email on behalf of JobBuilderAdmin@ucdavis.edu”.

  Messaging was sent to targeted Job Builder users 6/21/24 regarding the issue, however, please share this communication as appropriate.

  For more information on Job Builder, please reference the recent article from “The Insider” here, and the Job Builder website here.